Keeping your accounts safe from security threats is an important measure in today’s every-growing digital world. Today we’ll take a look at 10 tips that will help you keep your Office 365 account from being tampered with.
1. Choosing a Strong Password
This one should come as no surprise. The more complex your password is, the harder it will be to steal. Although there are services such as Last Pass that keep all your passwords centralized and encrypted, chances are you don’t want to rely on those. So how do you make passwords that are complex, yet easy to remember?
Ideally, your password will have at least eight characters, where at least one of them as an upper case letter, a number, and a symbol. One way you can combine them is to use a word easy to remember—say, BigMacAndChips—and replace some letters with numbers and tack on a symbol somewhere. BigMacAndChips would become, B1gM4cAndChips! or B1gM4c&Chips!
2. Use Office 365 Secure Score
Secure Store is Microsoft’s security analytics tool, and it’ll give your administrators recommendations on how to reduce risk. It does so by giving your security practices a score, calculated by looking at your Office 365 settings and activities, and comparing them to Microsoft’s established baseline.
3. Use multi-factor authentication
Multi-Factor Authentication (MFA) has become a staple in security. An additional layer of protection, it requires users to verify a message either by phone, text, e-mail, or app notifications on their smartphone after correctly introducing their password. In cases where passwords have been compromised, Office 365 users are still protected through the MFA, as no access is provided until the second code has been entered.
For more information on MFA on your Office 365, check out Microsoft’s plan, as well as their tips on how to set it up.
Few things can hurt a business as much as losing sensitive data. With Data Loss Prevention (DLP), you can identify sensitive data and create policies that will keep users from accidentally deleting or sharing that data. DLP is integrated with Office 365, including Exchange Online, SharePoint Online, and OneDrive, allowing compliance from your users without disturbing their work.
8. Use Customer Lockbox
Office 365 admins can use Customer Lockbox to control how Microsoft support engineers access your data during help sessions. If it’s a case where the engineer requires access to your data, Customer Lockbox will let you approve or reject said access. Requests come with an expiration time, so when the issue is resolved, the request is closed, and if access was given, it’s then revoked.
As with Cloud App Security, the Customer Lockbox is available in the Office 365 Enterprise E5 plan, and can be purchased separately with any other plan.
Mobile Device Management (MDM) is another security factor Microsoft offers not one, but two solutions for. The first is MDM for Office 365; the second is Microsoft Intune. MDM for Office comes with most Office 365 paid subscriptions, whereas Intune requires a subscription by itself. Although Intune does have more options and customization, both apps let admins define which devices can be used and connected to your organization.
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